Current Openings

Operations Assistant

We’re currently seeking a part-time Operations Assistant to provide administrative support in all areas of our work both internal and external to the organization. This is an entry level role and is a new position being added to the team.

The application period for this role is closed.

About Us

Founded in 2014, Green Owl Consulting provides virtual bookkeeping, CFO, and HR services to nonprofit and socially-conscious organizations. We work with small and medium sized organizations providing support in areas like accounting & finance, HR, and operations management. Our goal is to enable organizations to spend their time pursuing their mission rather than on managing business operations.

Green Owl is woman- and Black/Mexican-owned and operated. Like our clients, we are driven by racial equity and social justice. We are dedicated to cultivating an equitable and inclusive environment at every level of our organization including, but not limited to staff, contractors, clients, and leadership.

Learn more about who we are.

White text on gold background. Text reads: Schedule. Part time, 15 hours per week, flexible schedule
White text on green background. Text reads: Location. 100% remote, but based in the US.
White text on blue background. Text reads: Pay. $19.50 - $32.97 per hour, paid time off, health stipend, retirement
White text on rust colored background. Text reads: Job Type. Non exempt (per FLSA), entry level

Position Highlights

For more details about our pay, benefits, and organizational culture, see what it’s like to work here.

The Role

Reporting to the Managing Director, the Operations Assistant will work remotely for about 15 hours per week with hours expected to grow (if desired) in conjunction with the growth of our organization. They will have the ability to set their own schedule, however they must be available for regular meetings with the Managing Director, other Green Owl staff, contractors, and clients as necessary.

This position requires frequent computer usage as well as occasional phone usage. While performing the duties of this job, the Operations Assistant will be regularly required to operate a computer and participate in conversations via video and phone for long periods at a time. Reasonable accommodations will be made upon request.​

Characteristics of a Strong Candidate

We are searching for someone who cares deeply about social and environmental justice, and who maybe prefers working behind the scenes performing administrative and support services. A person that we may consider a good candidate will have strong organizational skills for their own work and the work of others. They should be comfortable in a changing environment and have strong written communication.

Some characteristics of the type of person who might enjoy this role include:

  • They like to organize and figure out the best way to get things done.

  • They are flexible and don’t mind changing plans at the last minute.

  • They question rules and policies that serve no purpose.

  • They prefer to set goals which then help them prioritize their tasks.

  • They can work on multiple projects simultaneously.

  • They are energized by supporting social and environmental causes.

Specific Responsibilities

  • Support with requesting information and documents from clients

  • Become highly fluent in the use of our project management app (ClickUp) in order to create and track workflows related to current clients, prospective clients, and internal operations as needed

  • Assist Green Owl staff in tracking urgent and high priority tasks

  • Document organizational workflows and processes

  • Support the Green Owl team with ad hoc projects as necessary

  • Perform general administrative support and clerical duties throughout the organization

  • Maintain and organize both internal and client Google Drive files

  • Collect and compile standard client data as needed including contact information, information related to mission and programming, and public financial documents

  • Assist Green Owl staff in preparing for meetings with current clients, prospective clients, and internally by creating meeting materials, taking notes, providing live support during meetings, and ensuring follow up items are assigned

  • Support new client onboarding to ensure the process is efficient, effective, and easy for clients

Required Qualifications

  • Interest in and enthusiasm for supporting social and environmental justice work

  • A willingness to engage in ongoing anti-racism and anti-oppression work

  • Strong written communication skills with a focus on clarity and an ability to adapt language depending on the audience

  • Strong attention to detail

  • Ability to learn new technologies and apps quickly

  • Experience and comfort using any project management app (ClickUp, Asana, Trello, Notion, Monday, etc)

  • Flexible and ability to adapt to frequently changing environments

  • Ability to maintain confidentiality with sensitive information

  • Ability to work autonomously and to work to deadlines

Preferred Qualifications

  • Experience using Google GSuite and/or Microsoft Office

  • Experience and comfort with apps frequently used by remote teams (especially Zoom, Slack, 1Password, and ClickUp)

  • Ability to manage a project from inception to completion

  • Interest in and ability to organize efficient systems

  • Prior administrative, operations, or office experience

To Apply

Our employment searches tend to be very competitive. Therefore, we will only accept complete applications as detailed in this section.

A complete application includes:

  • Resume or details of work history. We appreciate succinct resumes, so please try to limit yours to 1-2 pages. A longer resume won’t disqualify you, though.

  • A cover letter describing your interest in and qualifications for this position. It isn’t necessary to simply summarize what we can already read on your resume. We’re more interested in what the resume doesn’t tell us. For example:

    • Are you aligned with our values or mission?

    • Do you have an interest in this kind of work in particular?

    • Is there something on your resume you’d like to expand upon that is relevant to this role or shows us how you meet the qualifications we’ve listed?

    • If you don’t quite meet the qualifications we’ve listed, is there a reason why we should meet you anyway?

    • Do you just want to show us a little of your personality?

    • Anything else you want to tell us?

Some additional notes:

We aren’t looking for any particular format for your documents — we’re more interested in the content. Because strong written communication is required for this role, that will be something we make note of in our review of your application materials.

Where and when to submit:

Click here to submit your application materials or email them directly to jobs@greenowlconsulting.com. Submissions will be accepted until Friday, April 14, 2023 at 11:59pm PST. No phone calls, please.

Deadline: April 14, 2023

Green Owl Consulting is an equal opportunity employer encouraging applicants of all backgrounds and does not discriminate on the basis of race, color, religion (creed), gender expression, age, national origin (ancestry), disability, marital status, sexual orientation, or military status in any of its activities or operations.